How to Find the Best Virtual Bookkeeping Service for Your Business

virtual bookkeeping

Today, virtual bookkeepers are more strategic about using cloud-based accounting software to let stakeholders (the small business owners) see data on mobile and from any location. When people talk about virtual bookkeeping, they are usually referring to online bookkeeping services. Or an outsourced contractor that helps with monitoring individual accounts, filing taxes, and preparing financial statements, and more.

virtual bookkeeping’s cheapest virtual bookkeeping service starts with bookkeeping basics, like preparing key financial statements. From there, you can add comprehensive accounting, payroll, and tax services as needed. manages your accounts using QuickBooks Online (or QuickBooks Desktop, if you prefer).

Is Retained Earnings An Asset? The Impact On Your Business

Sometimes and accounting can simply be a generic way of saying bookkeeping and accounting services obtained through the internet. Virtual can mean working with a person or persons online, not locally, and mainly through computers and an online network. Bookkeeper360 is an online bookkeeping service that assists small and medium-sized businesses with accounting and bookkeeping. A dedicated account manager will be provided when you sign up for Bookkeeper360, who will collaborate to create a service strategy that satisfies your needs. Its knowledgeable virtual bookkeeping assistants manage, track, and update your expense reports.

virtual bookkeeping

Like an in-house bookkeeper, virtual bookkeepers get to know you and the needs of your industry and business. With the right virtual bookkeeping service, you gain a better understanding of your business performance. Virtual bookkeepers offer the peace of mind that comes with knowing your books and finances are up to date and organized—without the pressure of hiring an in-house professional. Virtual bookkeeping services are especially attractive to small business owners who need help managing their books but aren’t sure where to start.

If you’re going to market on social, make sure you’re profile is focused only on bookkeeping tips and information. Send an email or text to any past employer or clients and ask them to leave a genuine review about your freelance bookkeeping work. As a contractor, you’ll be responsible for invoicing for your time and receiving accounting for unearned rent payment according to your policy. The more professional you look online, the more likely potential clients will want to work with you. After you decide your business name and its structure, it’s time to register with your state. If you’re just starting out and limited on funds, you might consider a sole proprietorship.

If you don’t have an accountant, you can opt to add tax filing to your subscription, and let Bench take care of taxes for you. After you’ve pared down the options to find a qualified, trustworthy bookkeeper who’s a good fit for your business, it’s time to sign the deal. The bookkeeper should have an agreement that clarifies exactly what services they’re providing, what you’re responsible for, and the terms of the relationship. Be sure to note what information you need to provide the bookkeeper and by when, as well as how you can terminate the agreement if needed. Before you select a bookkeeper, work with them to determine how much help you need. The bookkeeper might want to take a look at your books to assess how much work it will take to clean up your books and maintain them on a regular basis.

The 8 Best Virtual and Outsourced Accounting Services for Small Businesses in 2023

Some of the apps might be different, but if your prospective virtual bookkeeping service can cover these five bases, then there is a good chance you’re covered. Is there a difference between virtual vs online vs outsourced bookkeeping and accounting? HoneyBook is also the best clientflow management platform for virtual bookkeeping assistants to manage their client communication, invoicing, payments, and more—all from one place. HoneyBook’s goal is to make it easier for independents to book more clients, manage projects, and get paid all in one place. On HoneyBook Pros, you can find vetted, licensed professionals who can help you fit your bookkeeping needs with the services you offer and how you take payments.

Bookkeepers tend to be pretty good at accounting, have good math and basic computer skills. Skip the drive through traffic and the awkward silence of an in-person bookkeeper’s waiting room. Your business can run more smoothly when you review your income statement, balance sheet, and cash flow statement with a bookkeeper.

Whether a virtual bookkeeper is internal or external, an automation platform like makes it even easier to delegate these financial tasks. Approval flows are automated, so companies can hand over the bookkeeping while maintaining control over their finances. They can even receive notifications, handle approvals, and communicate about bills or payments on a mobile device. If you’re reading this and feel like it’s something you can do, do it. Many virtual bookkeepers start with zero experience and continue to earn up to $80/hr and more.

  1. You’ll also get burn rate calculations, which is helpful for startups that need to closely track their spending.
  2. To hire a bookkeeper for your small business, narrow the pool of options to those who use reputable accounting software.
  3. For example, a marketing and advertising agency likely handles its own sales, but would work with an outside design firm or freelancers for graphic design needs.
  4. Virtual bookkeepers use it to expand their offerings and provide even better service to their clients.
  5. Bookkeeper360 offers three different pricing plans for virtual bookkeeping services based on how frequently you require assistance.

Once you do the math, you’ll get an idea of how much you really spend on bookkeeping every month—even if you’re not cutting yourself a check for those services. If you’re still on the fence about hiring a virtual bookkeeper, crunch some numbers to help reach a decision. For pricing, $210 a month gets you 5 hours of an administrative assistant to handle your books.

What are some good resources for starting a virtual bookkeeping business?

Bookkeeper360 offers three different pricing plans for virtual bookkeeping services based on how frequently you require assistance. However, you can also create a unique package with the Bookkeeper360 team. There is no commitment when using Bookkeeper360, and you can stop using the service anytime. However, this can also be done with virtual or online bookkeeping services.

Ever thought of using a HoneyBook Pro Bookkeeper?

When referencing bookkeeping and accounting services, the terms “virtual”, “online” and “outsourced” are sometimes used interchangeably. Although they follow a similar concept and provide similar services, further research, does reveal that there are in fact some fairly significant differences between the two. Wishup is a platform that links American business owners, startups, and small companies with virtual assistants who have been carefully screened and vetted.

What’s Bench?

It can be difficult to trust a virtual service with your books, and even harder to know which service to choose. To help ease the process, I’ll show you how I run my virtual bookkeeping service and explain what to look for in these services, so you can make the best decision possible. Outsourced bookkeeping and accounting services have the power to completely transform growing small and medium-sized businesses for the better. In that sense, overseas, virtual and online accounting services are all technically outsourced.

This can cover a DIY website and subscription to a bookkeeping software like QuickBooks. As any good bookkeeper knows, one of your primary jobs is making sure your clients’ financial data is safe and secure. That means communicating with them about who should have access to information and how you prioritize security. As a bookkeeping service, you can provide companies with better and more comprehensive data. And because you work from home, you may work with fewer distractions (and stress!), which in turn makes you more efficient.

Botkeeper is best for accounting firms that want to scale by automating bookkeeping tasks. In the end, your virtual bookkeeper should be a partner that can help grow your business affordably. Keep that in mind as you search for the right virtual bookkeeper for your small business. Our partners cannot pay us to guarantee favorable reviews of their products or services. We believe everyone should be able to make financial decisions with confidence.